Customer's Legal Name As It Appears On Their Driver's License Record Now Required On Title Applications Starting September 4, 2018
Starting on September 4, 2018 the Department of Licensing will require you to list the customer's legal name, as it appears on their driver's license, on all title applications. If the title application lists a different name than what is on their driver's license record, the DOL will request a name change document prior to issuing the title or they may reject the transaction.
Fill out the customer's name on the title application exactly as it appears on their driver's license; the DOL will reject all nick names on title applications, such as Joe when the driver's license lists Joseph.
If you have any questions regarding this policy, please contact your local vehicle licensing office.
Motor Vehicle Wholesaler License Amended to Grandfather in Dealers Who've Held This Endorsement for the Previous 6 Years
The 2017 legislative law that phased out the Wholesale Vehicle Dealer license over a 2 year period has been amended.
This amendment allows the Department of Licensing to renew a Wholesale Vehicle Dealer license of a dealer who has held this endorsement continuously for at least the previous six years and who otherwise meet all of the requirements for this type of license.
DOL Now Has Enhanced Website Security
To make the dol.wa.gov site more secure, they have changed their website address from http://www.dol.wa.gov to https://www.dol.wa.gov.
All of the old http links will still work and if you use the old http link you should be redirected to the new https secure site. However, you should update any browser bookmarks that you may have to the new website address to avoid any future issues.
Required Fields on the Vehicle Title Applications
Vehicle Title Applications created through the E-permit system may be missing some entered data when the E-permit is printed. This has led to confusion regarding what fields must be completed prior to submitting for transfer and when a Certificate of Fact explaining alterations is required.
Please take a look at this Vehicle Title Application . This example explains which fields are required to be completed on the application and when a Certificate of Fact will be necessary to explain any alterations when you submit the application for transfer.
If you have additional questions regarding this, please contact your local vehicle licensing office for assistance.
Pre-Enrollment for Multi-Factor Authentication for License eXpress Starting May 22, 2018
The Department of Licensing is now requiring vehicle/vessel businesses to pre-enroll for multi-factor authentication (MFA) for their License eXpress accounts. Pre-enrollment for vehicle/vessel businesses will begin Tuesday, May 22, 2018.
All businesses that use the DOL License eXpress system will be required to use this new security measure on their account. This new security feature is designed to protect customer identity and data.
Starting on Tuesday, May 22nd, vehicle and vessel business users can pre-enroll for MFA. Please carefully review the below login instructions and FAQs and share them with colleagues who transact business using the Licensing eXpress portal. You must follow the login steps described in the link to pre-enroll for MFA.
The DOL strongly encourages you to pre-enroll when prompted to do so. Pre-enrolling allows you to avoid potential delays in processing transactions once they fully implement MFA for existing DRIVES vehicle/vessel business users on June 25th. Customers who fail to pre-enroll may experience delays and frustration when conducting transactions that may be urgent or important.
The DOL will pre-enroll vehicle and vessel business owners in five groups, organized alphabetically by email address. The first group will receive the pre-enrollment request during login on Tuesday, May 22nd. The second and subsequent groups will receive the request a few days apart. When it is your time to pre-enroll, you will receive a link to follow when you login.
Changes Coming to Driver License Numbers Starting With Licenses Issued After September 4, 2018
The new change in driver license numbers will be starting later this year with all cards that are issued after September 4, 2018. The new number will be randomly generated and will no longer include a portion of the person's name and date of birth. However, all cards will start with the letters WDL as the first three characters.
This new changes effects standard and enhanced licenses, as well as identification cards and commercial driver licenses.
For more information about this new change, read Driver License Number Changes Fact Sheet.
DOL Upgrades Security Measures to Protect User Identity and Data Starting in Late Spring 2018
The Department of Licensing is improving security measures on their website by adding stronger authentication methods. The security upgrades that you will see and experience is Multi-Factor Authentication (MFA). You already experience MFA if you use on-line banking or have a Yahoo or Google account. That is when the system challenges you to use a code sent to you by way of a text message or e- mail message or a telephone call.
MFA makes it about four times more difficult for an attacker to impersonate you or one of your customers on-line and access accounts or other resources.
The change is coming to our on-line interactions starting in late spring. In early May, DOL will send you more details, including enrollment instructions
For more information on these security upgrades, please read DOL Upgrading Security Measures.
License Express System Updates on April 9, 2018
Continuous updates to the License Express system adds improvements and visual enhancements. The newest improvements and visual enhancements will be available on April 9, 2018. These updates reflect ongoing efforts to make License Express more efficient and user friendly.
What to expect
Updates to the general navigation in License Express are minimal and mainly visual.
- A few hyperlinks were moved to different sections.
- Some screens were revised to provide new or different functionality.
- Visual changes were made to some screens.
Who will see these updates
- Abandoned Vehicles
- Wrecking Yard Inventory
- Vehicle Scrap Processors
- Total Loss Vehicles
- Plate and Vessel Look-Up
To see all the changes and for more information, please read License Express Updates.
Requirements for Altered Title Applications After The Customer Has Signed The Form – Effective April 1, 2018
Alterations made to dealer title applications are increasing the number of title applications rejected by the Department of Licensing in Olympia. The DOL is clarifying what is acceptable and what is required in the event of an alteration.
DOL considers a typed dealer title application altered when it contains handwritten or stamped (non-signature) vital or important information.
Here are three examples:
- Crossing out a lienholder and adding a different lienholder
- Handwriting or stamping a lienholder on a typed and printed application
- Handwriting a Lessee or Lessor on a typed and printed application
The following is critical for you to know because it can affect your customer.
If alterations are made to a title application, the dealer must complete a Certificate of Fact (COF) that includes the vehicle or vessel information, an explanation of the alteration, and a signature. If a COF is not included with the title application, DOL will not release the title.
Dealers must attach a COF to all altered title applications by April 1, 2018. Vehicle licensing offices will not process these transactions without a COF and DOL will reject title applications from dealers that do not meet this requirement.
Please contact your local vehicle licensing office for additional details or questions.
All WA State Employers Are Required to Provide Paid Sick Leave – Effective January 1, 2018
On November 8, 2016, Washington voters passed Initiative 1433. The Initiative's intent was to establish fair labor standards and protect the rights of workers by increasing the minimum wage and to balance the needs of the workplace and families by promoting public health, family stability, and economic security. You should already be complying with the minimum wage increase that went into effect early this year, but starting on January 1, 2018 all employers are required to provide paid sick leave to their employees. Are you ready?
1433 allows for the use of paid sick leave as follows:
- Employees may use paid sick leave to care for themselves or a family member.
- An employee may use paid sick leave when the employee's work or the employee's child's school or place of care has been closed by order of a public official for any health-related reason.
- An employee may use paid sick leave for absences that qualify for leave under the state's Domestic Violence Leave Act.
However, employers are not prevented from allowing employees to use paid sick leave for additional purposes.
At a minimum, each employee shall accrue one hour of paid sick leave for every 40 hours worked. The accrued paid sick leave must be made available for use by the employee beginning on the 90th calendar day after the start of employment. Any unused paid sick leave equaling 40 hours or less must be carried over to the following year.
These minimum standards must be met, but employers can also provide more generous accrual and carry over policies that best fit within their business.